Appendix - Terms of Reference of Committees

  1. PRESIDENTS’ COMMITTEE
    1. Composition:
      1. President of The Institute of Quarrying
      2. Presidents of all the Affiliated National Institutes and the Chairmen of all the Affiliated National Branches
      3. At the discretion of the Committee, the Chairman (or nominee) of an Overseas Branch of the Institute can also be invited to attend a meeting
      4. Other senior members can also be co-opted if it is considered they have a specific contribution to make.
    2. Terms of Reference:
      1. To consider all matters which affect the Institute at international level in order that individual representatives can subsequently advise their own national councils on the course of action con-sidered appropriate by the Committee. Such matters would include (but not exclusively):
        1. proposed constitutional amendment
        2. the maintenance of membership standards
        3. arrangements for the monitoring and control of the affiliation system
        4. the promotion of the Institute as an international body
        5. the co-ordination of international speakers at seminars and conferences
        6. consideration of ways of generating technical material (in print, video and other media) which could be used to further educational development throughout the Institute
        7. consideration of international honours and awards including the adjudication of the Caernarfon Award
        8. consideration of the funding for all international activities.
      2. The Committee shall meet once a year in conjunction with an annual conference hosted by one of the member bodies (normally in rotation), and also at other times and places considered appropriate
      3. The date and place of each annual meeting shall be agreed at the preceding meeting
      4. Special meetings of the Committee shall be called with the support of a simple majority of those entitled to attend
      5. The agenda and papers for annual meetings shall be circulated at least three months in advance to give time for national presidents to consult their respective councils. The arrangements for the circulation of paperwork for special meetings shall be by arrangement
      6. Each national president will be entitled to ask for specific items to be included on the agenda and will be required to submit a paper on the subject
      7. The president or chairman of the host body will take the chair at each meeting and the secretariat will be provided by the local Institute
      8. The Committee can make recommendations to the national coun-cils with the support of a simple majority, except for constitu-tional matters, which will require a unanimous decision.
  2. POLICY COMMITTEE
    1. Composition:
      1. President (chairman) - when the President is resident abroad or unable to attend, the chair will be taken by the Immediate Past-President
      2. Immediate Past-President
      3. Up to two additional Past-Presidents - normally the two most recent Past-Presidents, resident in the UK, who are willing to serve
      4. Deputy President
      5. Chairman of Council
      6. Deputy Chairman of Council
      7. Chairman FM&GP Committee
      8. Chairman Education Committee
      9. Executive Director.
    2. Terms of reference:
      1. To review as appropriate the strategies and longer-term poli-cies of the Institute and to make recommendation to the Council and specifically to examine as necessary the following issues:
        1. the succession of honorary officers
        2. the need for structural reforms regarding the composition of the Council and the number and purpose of committees
        3. constitutional reform
        4. the performance of the Institute in relation to its objectives.
      2. To settle senior staff salaries and pensions and any other matters of a particularly confidential nature
      3. To consider nominations for Citation Awards, Honorary Fellow-ships and McPherson Lectureships
      4. To consider recommendations of the IQ/QMJ Liaison Committee and advise the Council thereon
      5. To make annual recommendations to the Council on nominations for:
        1. President
        2. Deputy President
        3. Chairman of Council
        4. Deputy Chairman of Council
        5. Vice-Presidents
        6. Additional members of Council.
      6. To make recommendations to the Council on nominations for chair-men of committees and Institute representatives on the IQ/QMJ Liaison Committee
      7. To consider any other matters that may be referred to it by the Council or any urgent business referred to it by the chairmen of other Institute committees.
  3. FINANCE, MEMBERSHIP AND GENERAL PURPOSES COMMITTEE
    1. Composition:
      1. Chairman (Nominated by the Policy Committee)
      2. President (Ex-officio)
      3. Deputy President (Ex-officio)
      4. Chairman of Council (Ex-officio)
      5. Deputy Chairman of Council (Ex-officio)
      6. Up to nine corporate members
      7. Up to three Branch Representatives to the Council.
    2. The normal continuous period of office of chairman shall be five years.
    3. Committee membership:
      1. Committee appointments shall be for a three-year term
      2. Nominations shall be made by the committee
      3. All appointments shall be ratified by the Council
      4. Committee members shall normally be drawn from the Council
      5. There is no limit to the number of terms of office that can be served
      6. It would not be normal practice to appoint (or re-appoint) members no longer actively involved in the Industry
      7. Each year one third of the ordinary members of the committee shall offer themselves for re-appointment, in rotation.
    4. Terms of reference: To oversee and keep under review the financial and administrative activities of the Institute and advise the Council as appropri-ate, with particular reference to the following items:
      1. The accommodation, staffing and costs of running headquarters
      2. Annual budgets and budgets for specific activities such as annual conferences
      3. Annual accounts and balance sheets; also accounts of activi-ties such as annual conferences
      4. Annual report
      5. Entry fees and annual subscriptions
      6. Administrative organization of headquarters' functions, such as conferences, courses and symposia
      7. The financial aspects of awards and scholarships
      8. The numerical position of the Institute in respect of recruit-ment, resignation and retirement of members
      9. Branch structure and administration
      10. Memorandum, Articles and Bye-Laws
      11. Investments and insurance
      12. To consider any other matters that may from time to time be referred by the Council.
  4. EDUCATION COMMITTEE
    1. Composition:
      1. Chairman (Nominated by the Policy Committee)
      2. President (Ex-officio)
      3. Deputy President (Ex-officio)
      4. Chairman of Council (Ex-officio)
      5. Deputy Chairman of Council (Ex-officio)
      6. Up to ninecorporate members
      7. Up to three Branch Representatives to the Council.
    2. The normal continuous period of office of chairman shall be five years.
    3. Committee membership:
      1. Committee appointments shall be for a three-year term
      2. Nominations shall be made by the committee
      3. All appointments shall be ratified by the Council
      4. Committee members shall normally be drawn from the Council
      5. There is no limit to the number of terms of office that can be served
      6. It would not be normal practice to appoint (or re-appoint) members no longer actively involved in the Industry
      7. Each year one third of the ordinary members of the committee shall offer themselves for re-appointment, in rotation.
    4. Terms of reference:
      1. To keep under review matters relevant to the professional status of members and to the provision of adequate qualified personnel for the Industry, including recruitment, careers and personnel development
      2. To review the overall education and training requirements of the Industry from time to time and advise, as necessary, on the way the Institute can best meet these requirements
      3. To advise the Council on the form and content of examinations used as academic tests for admission to membership
      4. To provide for and supervise Institute examinations
      5. To review relevant external examinations and educational and training developments, and to recommend on exempting qualifica-tions
      6. To review the activities of those establishments teaching quarrying subjects, and in particular Doncaster College and Leeds University
      7. To maintain contact with developments in quarry education in overseas branches and Affiliated National bodies
      8. To supervise the technical aspects of awards and scholarship schemes
      9. To establish standards of practical experience and respons-ibility
      10. To advise the Council on the policy and content of confer-ences, courses, symposia and other educational activities orga-nized by the Institute
      11. To ensure that effective liaison and consultation is main-tained with other organizations, including professional bodies, Government departments, trade associations and training bodies, on education and training matters
      12. To administer the Educational Development Fund
      13. To consider any other matters that may from time to time be referred by the Council.
  5. IQ/QMJ LIAISON COMMITTEE
    1. Composition:
      1. Two representatives from The Institute and two representatives from QMJ Publishing Ltd.
    2. The chairmanship alternates.
    3.   
      1. The Institute representatives are nominated by the Policy Committee and are elected by Council to serve for a period of up to five years
      2. The Institute representatives report to the Policy Committee.
    4. Terms of reference:
      1. A standing committee to ensure cooperation between The Institute and QMJ Publishing Ltd, particularly in respect of joint staff appointments: to meet as and when one side or the other raises an issue for consideration.